Change a view of a list or library
Use the following steps to change a view, such as making it the default view, adding or removing columns, and changing the sort order of items in the view.
Step-by-step guide
Go to the list or library where you want to change a view and click the List or Library tab.
Click Modify View.
Note: If Modify View is disabled, you don’t have the permissions to modify the current view. You can, however, modify your personal views.
Select the view you want to change from the Current View drop-down list.
Make your changes, and then click OK at the bottom of the page.
Note: Views in the Current View drop-down list are ordered alphabetically, and cannot be changed. You can, however, change the name of your view so that the first letter is in the alphabetical order you want.
Note: Once a view is created, you cannot change the view type (for example, you cannot switch from Standard View to Datasheet View, or Gantt view to Calendar view, or vice-versa). You will have to create a new view with the view type you want. If you are just looking to edit columns and rows in lists or libraries quickly, however, you can temporarily change Standard View to Datasheet View by using Edit in grid view. To do this, go to the List or Library tab in the ribbon and click Edit in grid view. When you are done, the view will go back to what it was previously. Note that you cannot use Edit in grid view for views where items are grouped.